Vestry Minutes for February 11, 2013

St. Andrew’s Church

Minutes of the Vestry

February 11, 2013

 

A regular meeting of the Vestry of St. Andrew’s Church was called to order by Father Chandy at 7:35   p.m. following prayer led by Father Chandy.

 

Present:  Father Chandy, Warden:  Patricia Jackson, Warden:  Christopher Miller

Vestrypersons:   Sharon Carr, 2nd term/2014, Walt Tafe, 1st term/2014, Keith Adams, 1st term/2015, Robert Fisher, 1st term/2015, Marianne Pace-Sanchez, 1st term/2016, John Smythe, 1st term/2016, James Miller, 1st term/2016.   Absent:  Mark Miller, 2nd term/2014, Beth Parker, 1st term/2015

Church Treasurer:  John Powell

 

Guest/Parishioner Attendance:  None.

 

Father Chandy welcomed the newly elected vestrypersons.

 

Elections:  Christopher Miller motioned, seconded by Patricia Jackson, to reelect Sharon Carr Clerk of the Vestry.  Motion carried.  Christopher Miller motioned, seconded by Patricia Jackson, to reelect John Powell as Church Treasurer.  Motion carried.  Christopher Miller motioned, seconded by Patricia Jackson, to reelect John Powell as Treasurer of Securities.  Motion carried.

 

Minutes:  The Minutes of the regular Vestry meeting held on January 14, 2013 were sent electronically on February 4, 2013.  Walt Tafe motioned, seconded by Patricia Jackson, to approve the Minutes.  Motion carried with 2 abstentions.

Minutes from the January 2013 Annual Meeting were reviewed.

 

Finance/Treasurer’s Report:  Pledges for January are about $4000 behind.  Fire extinguishers were inspected, replaced, and/or recharged.  No monies for graveyard expenses have been transferred.  Insurance has paid approximately $10,000 for damages to graveyard structures incurred in October, 2012 from Sandy.  James Miller moved, seconded by Patricia Jackson, to accept the report.  Motion carried.  (A copy of the report is attached to the original Minutes.)

                John Powell recommended the following signatory changes to the church accounts:

General (church and graveyard):  John Powell and Father Chandy to remain, replace Brian Faniro with Patricia Jackson.

Payroll:  same as above       

                Securities:  John Powell and Patricia Jackson remain, replace Brian Faniro with Christopher Miller.           

                Memorial Fund :  Mark Miller and John Powell remain.

 

Walt Tafe motioned, seconded by James Miller to add Christopher Miller as a fourth signatory on the General and Payroll accounts.  Motion carried with one abstention.

The Finance Committee recommends using interest from the Preservation Fund to pay for the refurbishment of another stained glass window.  The new bid from Willett’s is $43,175.  Patricia Jackson motioned to use the Preservation Fund to pay for the window restoration, seconded by Walt Tafe.  Motion carried with a vote of 8 for and 1 opposed.

The Finance Committee recommends running a campaign for a new sound system.

 

 

               

Group 6:  Committee heads for the Proposed Subcommittee Structure are as follows:

Finance:  Father Chandy & Charles Miller

Worship:  Father Chandy            

                Property:  John Smythe & Sharon Carr

Youth:  Keith Adams & Marianne Pace-Sanchez

Outreach:  tentatively Robert Fisher

Parish Life:  James Miller & Walt Tafe

 

Final discussion of committee heads will be held at the retreat on February 23.

 

Nominating Committee:  Kathy and Richard Murphy wish to resign from being Delegates to Convocation.  Keith Adams motioned, seconded by James Miller, to appoint Linda Macklin and Patricia Jackson to fill the vacated positions.  Motion carried.

 

Calendar:  A list of upcoming events was forwarded to vestrypersons prior to this month’s meeting.

James Miller motioned, seconded by Christopher Miller, to approve a facility use request for a baby shower on March 23, 2013.  Motion carried.

 

Warden’s Report:  Patricia Jackson will order a cake and vestrypersons will supply other breakfast fare items for the Vestry Recognition Coffee Hour on February 24, 2013.

Discussion was held about how to get other volunteers for weekly Coffee Hour.

 

Rector’s Report:  Father Chandy gave a brief overview of the February 23 retreat schedule.

 

Old Business:  A suggestion was made to return the announcements to the middle of the services.  Following discussion the decision was made to refer the issue back to the Worship Committee.

 

New Business:  Keith Adams moved, seconded by Walt Tafe, to approve a request from Burlington Township High School for St. Andrew’s to again participate in their Community Service Day on April 26, 2013.  A group of ninth graders and chaperones will be sent to assist with clean-up of the graveyard.    Motion carried.

A suggestion was made to publish a Google calendar of various church group activities.

Parishioners should be encouraged to use PayPal accounts to pay pledges.

 

Good and Welfare:  Vestrypersons shared positive thoughts and experiences.

 

Father Chandy closed with prayer and adjourned the meeting at 9:19 p.m.

 

Respectfully submitted,

 

 

Sharon Carr, Clerk of the Vestry

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